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Ten Tips including "Create a Hex Map Without Adding a Data Source"


It’s difficult to write tips blogs posts when Jeff Shaffer has posted a tip every day for the better part of a year.  But every now and then I run into one I haven’t seen from him, throw it into a document, then write it up when I have ten.  So today will be my second tips blog post.  (Truth is, I’m sure Jeff has already shared seven or eight of these



1. Zoom into Calculation Window


A wonderful way to show a calculation up close while doing a presentation is to zoom into it.  To do this, edit the calculation to show the calculation window, place your cursor over the calculation window, press and hold CTRL, then use the scroll wheel on your mouse to zoom in or out.  (And yes, I learned this a couple years back from none other than Jeff Shaffer).

Yeah yeah yeah, I chose a complex calculation just to make me look smarter than I really am. J

2. Fixed LODs Please, Hold the “Fixed”


Sometimes you just need a fixed value for the entire data set.  For example, I often have a need to get the most recent month in my data set.  To do that, I would write a fixed LOD that is fixed on “nothing”:


{ FIXED : MAX(DATETRUNC('month', [Order Date])) }


Well, in the dress rehearsal for the TC19 presentation Jeff Shaffer was doing with Luke Stanke, he saw Luke do this:


{ MAX(DATETRUNC('month', [Order Date])) }


Yep!  If you are fixing it on “nothing”, you don’t even need the word FIXED!  Just use the brackets.



3. Animate a Line Chart with Pages


Have you ever tried to animate a line chart using pages and you just get a single dot being animated?  I know I have.  You can certainly automate a line chart, but the way to do it isn’t super intuitive. 


In this example, I’m going to use Superstore sales by month.  The first step is to place Month of Order Date onto Pages (I just pressed and held CTRL to copy it from Columns onto the Pages shelf).  I then pressed Play on the play control and all we see is a moving dot – certainly not what we want. 


To fix this, we must change the mark type from Line over to Circle.  Then on the Play Control, check the Show History box then click the downward arrow next to this to open up additional options.  At the top under “Marks to show history for”, check “All”.  Under the third section “Show”, choose “Trails”.  Then make sure that “Fade” is unchecked.  When finished, the Play Control options should look like the following.

Then when you press play on the Play Control, you will see an animated line, not an animated dot.  The below GIF shows the problem, solution, and the result. 


4. Convert Roman Numerals to Integers and Vice Versa


Have you ever had to convert Roman Numerals to Integers? I’ve seen a couple of instances on the Tableau Community Forums and if it ever comes across your desk, then this tip from Ethan Hahn will be super handy. 


First, download the following Roman Numerals workbook.  In this workbook “RN Input” is a list of integers that will be converted to Roman Numerals.  The “Roman Numeral” calculation will then convert that number to a Roman Numeral (so basically, you can just copy/paste that calculation and update it to reflect your input figures).  If you want to convert from a Roman Numeral to an integer, simply use the “RN to Integer” calculation (again, changing the input field). 


Please note that this supports the standard Subtractive Notation (499 = "CDXCVIX"), Additive Notation (499 = "CCCCLXXXXVIIII"), and the most common mixed notation (499 = "CDXCVIIII").  RN to Integer works with all three variations.



5. Disappearing Charts in a Container


Recently, I’ve run across, what seems to be a bug in Tableau.  It happens when you have several sheets tiled within a container.  At times, when I access the dashboard, one of the sheets within a container has disappeared or is shifted partially out of view.  


There is, however, a very simple resolution to this problem.  Simply select a Blank from the Objects menu and drag it into the container next to the sheet with the problem.  Then click and delete the blank.  All sheets in the container should now display properly.  (Note that this only happens in Desktop and I’ve not seen this happen in a published workbook). 



6. Faint Line in Donut Chart

Typically donut charts are built using a dual axis where one pie is stacked on top of another pie.  One pie is made smaller, colors removed, and the single color is made to match the background (in this case, white).


Recently I’ve seen many donut charts with faint lines inside of them (I’ve seen this all over).  Check out the below image where a faint line stretches from its center point to the 12 o’clock position. 

In order to fix this issue, simply change the smaller pie (in this case, the white one) to a Shape mark type then select the filled circle (as shown below).  This will remove that faint line.  Please note that the standard Circle mark does not fix the problem.  You must use a filled circle shape mark type. 

7. Parameters, Filters & Legends in Analysis Menu


When on a dashboard and I want to add a parameter or filter, for some odd reason, I don’t like clicking the little down arrow on the selected sheet.  I’m not sure why, but perhaps because it’s a bit small and I often end up clicking off of it and onto another sheet.  So whenever I need to do this, I simply click the sheet, then add the parameter, filter, legend, or highlighter via the Analysis menu.  I find it much easier.  And if you are adding a parameter, you don’t need to click on a sheet at all (an extra benefit).


8. View as Other Users (Admin Only)


Assume that you are building a visualization with row level security, perhaps you will only show each sales person the figures for their specific region.  If you are an Admin for your Tableau Server or Tableau Online, you can see what others can see while in Desktop. 


You’ll need to be signed into a server in which you are an admin.  Then at the bottom, you will see your name.  If you click on the arrow next to this, you can search for and select other users.  When you select another user, the view will change to the view in which they will see when they view the published visualization.  Please see the below GIF where I toggle from my name to Jennifer Dawes, to Dinushki De Livera.  (And please be sure to check out Jennifer and Dinushki’s incredible website HerData).

9. Where Did “Number of Records” Go?


A common question that I see in regards to the newest versions of Tableau is “what happened to the Number of Records” field.  Well, that was removed with the introduction of the new data model.  Ken’s blog post related to the new data model digs deep into the details.  If you check it out, then you probably understand why Number of Records no longer exists.  That said, the Number of Records field can still be super handy if you are forcing Tableau to do joins like we did in the past.  

So how do we get it back?  Well, did you know that Number of Records (pre-New Data Model) was actually a calculated field that was simply equal to 1.  Here is a snapshot of it from 2019.2:

So if you want Number of Records in any version, just create a calculated field that is equal to 1.

10. Create a Hex Map Without Adding a Data Source


There are a number of ways to create a hex map.  You can add an excel file and use shapes, you can use a shape file, you can use a polygon file (you can read about a bunch of methods in my What the Hex blog post).  However, all of these options require adding another data source and joining or blending.

For quite a while now, I've been doing this WITHOUT ADDING A DATA SOURCE!  How is this done?  Well, the excel sheet you can join to your data simply adds a column for a X and Y coordinates for each state (again, read all about it here).  But why use an additional data source, why not just create a couple of case statements???

All you do is create a case statement to create the X (or Column) coordinates and another case statement to create the Y (or Row) coordinates.  In addition, it's good to include a third case statement to convert the full state name to an abbreviation.  

I recently found out that I wasn't the only one doing this.  In fact, Shaun Davis wrote about it well over 2 years ago (man, I wish I saw this when he first wrote it).  For all the details, benefits, and to simply copy the calculations, check out his fantastic blog post here.

I personally created a template twbx using superstore and anytime I need a hex map, I open it and simply copy the three calculations then paste them into my workbook.  You can download that sample twbx here.  The calculations are preceded with an @ symbol and when you paste them into your workbook, you may need to change the state value in which the case statements are based.

Seriously....create a hex map without adding a data source!!!

Okay, that’s all the tips I have…for now!  Thanks for reading.



Kevin Flerlage, May 10, 2021

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